Event Planning Packages

Velour has Customized packages for coordination needs for corporate & Industry clients.

Download our Pricing Sheet Here

Your Event. Your Vision. Our Design.



Corporate Package

  • Unlimited Client / Planner Meetings

  • Full Event Design, theme and décor assistance that includes; Venue research and selection after understanding your vision

  • Production & Distribution of a Detailed Event Day Itinerary to all related parties

  • Review Vendor Contracts

  • Event Website Creation & Maintenance

  • Attendee Registration and Badge Coordination, Attendee Check-ins

  • All day event coverage by Visioneer team

  • Management of the flow and timing of event and logistics

  • Set up any décor not handled by a specific vendor

  • Visioneer Attendance and Coordination for all Vendor Meetings

  • Contract Review and Negotiation, Insurance Procurement

  • Coordination of Additional Breakout Sessions, Key Note Speeches and Vendor Exhibition

  • Sponsor / Sponsorship Management

  • Assistance with Budget Construction and Analysis

  • Negotiate special hotel rates and accommodations for attendees / out of town guests.

  • Assemble and deliver of client provided welcome baskets/gift bags

  • Assistance in arranging transportation needs

  • Assistance with invitation / stationary verbiage (if necessary)

  • Collect/Coordinate final payments for specific vendors

  • Collect event day items 1 week prior to event (i.e. promotional items, marketing banners, lanyards, badges, etc.)

  • Cue/Assist band, MC or entertainment for specific events

  • Assist photographer / videographers as needed for marketing and advertising photo ops

  • Best for the Following Event Types:

    • Conferences

    • Seminars

    • Tradeshows / Exhibitions

    • Themed or Holiday Parties

    • Awards Banquets


 

General & Industry Event

  • All day Velour Planning team event coverage that includes set up and tear down

    · Pre-Negotiated special hotel rates with Marriott brand hotels and accommodations for out of town guests

    · Assistance with Event Design; Styling, Theme and Décor assistance

    · (4) Client / Planner Meetings

    · Vendor Recommendations

    · Vendor Contract Review and Negotiation

    · Access to your own online “Planning Pod” portal

    · Production of a Detailed Event Day Itinerary with 2D/3D Floor Plan Layout

    · Distribute Detailed final timeline and vendor packet to wedding vendors (one week prior)

    · Production of Vendor contact list and assistance with changes to vendor orders and payment schedules

    · Assistance with stationary verbiage (if needed)

    · Rehearsal Coordination (as needed for music/entertainment acts)

    · Management of the flow and timing of event

    · Cue Emcee for any speeches, presentations and / or any formalities during event

    · Set up any décor not handled by a specific vendor and any DIY items

    · Collect/Coordinate final payments for specific vendors

    · Assist / Cue photographer for specific events as needed

    · Use of the Velour Emergency Kit (bobby pins, safety pins, tape, hairspray, aspirin, band aids - we've got you covered)


 

Social Event

  • · 4 - hours of Velour Planning team event coverage that includes set up and tear down

    · Assistance with Event Design; Styling, Theme and Décor assistance

    · (2) Client / Planner Meetings

    · Vendor Recommendations

    · Vendor Contract Review and Negotiation

    · Access to your own online “Planning” portal

    · Production of a Detailed Event Day Itinerary with 2D/3D Floor Plan Layout

    · Distribute Detailed final timeline and vendor packet to wedding vendors (one week prior)

    · Production of Vendor contact list and assistance with changes to vendor orders and payment schedules

    · Assistance with stationary verbiage (if needed)

    · Rehearsal Coordination (as needed for music/entertainment acts)

    · Management of the flow and timing of event

    · Cue Emcee for any speeches, presentations and / or any formalities during event

    · Set up any décor not handled by a specific vendor and any DIY items

    · Collect/Coordinate final payments for specific vendors

    · Assist / Cue photographer/cinematography team for specific events as needed